VoIP cost calculator
See what switching to VoIP could save. Enter your number of users and your current monthly phone bill, then adjust the typical VoIP price range with real quotes from providers.
The $15-$35 per user default is a typical market range for business VoIP plans, not a quote. Edit it with real prices from the providers you are considering, and always check current pricing.
How to use the VoIP cost calculator
- Phone users: count the people or lines that need a phone number.
- Current bill: add your total monthly phone cost, including line rental, calls, taxes and add-ons.
- VoIP price range: start with the typical range, then replace it with real prices from providers you are considering.
- Hardware: add a one-off cost per user if you plan to buy desk phones or headsets. Many teams use free apps instead.
What affects VoIP cost
- Plan tier: entry plans cover calling and messaging; higher tiers add video, recording, analytics and integrations.
- Billing term: annual billing is often cheaper than monthly.
- Number of users: some providers offer lower prices for larger teams.
- Add-ons: toll-free minutes, extra numbers, international calling and contact-centre features may cost extra.
- Taxes and fees: regulatory fees vary by country and state.
Hidden savings to include
- No on-site PBX hardware to buy or maintain.
- Free calls between colleagues on the same system.
- Less need for separate video-meeting or chat subscriptions on UCaaS plans.
Always check current pricing on each provider's website before you decide. Compare providers in our guide to the best VoIP for small business.
Frequently asked questions
How much does VoIP cost per month?
Business VoIP is usually priced per user per month, and the price depends on the plan tier and billing term. Home VoIP is often a flat monthly fee. Check current pricing on each provider's website.
Is VoIP cheaper than a landline?
Usually, yes. VoIP plans often bundle calling and features that landlines charge extra for. Enter your own numbers in the calculator to see the difference.
Are there hidden costs with VoIP?
Watch for taxes and regulatory fees, add-ons such as toll-free minutes or extra numbers, and optional hardware. Ask each provider for a full quote.
Do I need to buy new phones?
Not necessarily. Most providers offer free mobile and desktop apps. Desk phones and headsets are optional.
Where does the typical price range come from?
The default $15-$35 per user is a typical range for small business VoIP plans and is only a starting point. Replace it with real quotes, as prices change often.